I’ve often been asked the difference between a spreadsheet and a financial model, and there is a fine line of definition between the two. In a nutshell, an Excel spreadsheet is simply the medium that we can use to create a financial model. (Of course there are other programs besides Excel that can be used for modelling, but that’s another story!)
OK, you’ve taken the plunge - gone out on your own – told the boss to stick it and set up your own business. You’ve left the corporate world behind and you’ll be playing by your own rules from now on! No more management hierarchies, no boring meetings, no budgets and no getting sign-off to spend any money. From now on, you’re your own boss and no one can tell you what to do.
The Balance Sheet can be one of the trickiest financial statements to model, as several line items are the result of decisions you make for the other financial statements. Most importantly, getting your balance sheet to balance (and stay balanced!) can be quite a challenge.
Here are a few tips to help you master the balance sheet:
In a volatile economic environment, creating a business case for a new project or product which contains financial projections is an extremely difficult task. Looking at historical data and extrapolating the numbers to create future projections simply doesn’t cut it anymore.
Excel is the backbone to any custom built financial model, and one of the core attributes of a financial modeller is to have good technical Excel skills. When struggling with their financial models, some managers’ first reaction is to send their staff on an advanced Excel course to improve their modelling skills. However, with training budgets under constant scrutiny you really need to make sure that you get the best value out of your training options.
The upgrade from Excel 2003 to Excel 2007 is probably one of the most significant changes for Excel users yet. There are many new functions, most of which are an improvement to 2003 but they do take some getting used to! As a financial modelling consultant and trainer, I'm often asked by my clients what are the advantages and disadvantage of upgrading to Excel 2007 and whether organisations should even bother.
When creating a financial model, there are always multiple ways to write a formula which will all give you the same result. The key is to write formulas intelligently so they are easily deciphered by yourself at a later date, or by another party reviewing your model. As well, writing a formula one way may cause problems for your model at a future date when you start inserting rows and columns, and expecting the new data to automatically be included in calculations.
Once you start getting a fair amount of data in your financial model, it’s pretty easy to end up with an enormous great big hairy Excel file which takes ages to calculate, especially if you are using an older version of Excel. If you find your model getting out of control, here are a few tried and tested tips you can try to keep that file size down.
The online world is truly an amazing resource - particularly when it comes to finding specialist information on “how to” to do practically anything. This is particularly the case for commonly used software such as Excel, and the closely related specialist area of Financial Modelling. No longer do we need to sit through hours of mostly irrelevant Excel training courses which show us how to use formulas you may never need. Research shows that people learn better by doing, and many of the answers we need are only a Google-search away.
Ever been guilty of using Excel as a fancy calculator? If so, you’d be just using a formula in Excel - such as =A1+A2 or =452*12.